Adding and Managing Users on Your Team

Created by Lynne Darroch, Modified on Mon, 17 Nov at 5:08 PM by Lynne Darroch

Personal Account Requirement

As per Memento's Terms of Use, each member of the yearbook committee must have a unique username and password. This requirement ensures individual accountability and secure access to the yearbook project.

Memento Yearbook does not support simultaneous editing of the same page from multiple devices. If a login is shared, multiple users could access the same page at the same time, leading to version conflict and potential data loss.
With a shared login, it's impossible to assign specific pages or sections to individual team members. This absence of individual assignments means no one is explicitly responsible for specific parts of the yearbook. Shared logins eliminate the ability to track individual contributions, making it unclear who has reviewed, commented, or even submitted pages for printing.

The Children’s Online Privacy Protection Act (COPPA) may be violated since individuals under 13 years old are not properly identified and did not as individuals indicate participation in COPPA rules. Team management tools include important sign-offs related to COPPA rules. If the person managing your book has set up child privacy information, you will find compliance checkboxes, required for under-aged children, when setting up accounts.

User Roles

Team members are assigned distinct roles with a permissions and feature access.

	EDITOR-IN-CHIEF	EDITOR	STAFFER
Recommended for	Lead adviser	Trusted senior designer	Students or guest contributors
Page editing access	All pages	All pages	Assigned pages/sections
Photo upload permissions	Yes	Yes	Optional assigned permission
Photo album management	Yes	Yes	Optional assigned permission
Portrait management	Yes	Optional assigned permission	No
Portrait page grid, layout and styling	Yes	Yes	No
Manage team members	Yes	No	No
Manage book ladder	Yes	Yes	No
Can review, approve/reject other team members pages	Yes	Yes	No
Can submit book to publisher	Yes	NoNo	NoNo

Adding a team member	Child online privacy acknowledgement
Sending a login email automatically	Sending login information manually
Updating user info and role	Resetting a user's password

Adding a new team member

Editors-in-chief may add additional team members. Click on Manage Team from the left-side menu under the Admin section.

Choose the permission level on the left then click on the Add New... button in the top right corner.

Complete the form to add your new team member. Fields marked with a * must be completed: First and last name, username, and password fields.

COPPA Acknowledgement

If COPPA (Child Online Privacy Protection Act) limitations have been set up for your book, you will need parental permission to create an account for children under the age of 13. Please read the Children’s Online Privacy Protection Act article for more information and downloadable permission forms.

Sending an automatic login email

Complete the email area in the form if you would like your team member to receive a login invitation email.

Adding an email also will allow the team member to retrieve a lost password without the assistance of an editor-in-chief.

If you are not able to enter an email address for your team member, you will need to provide them with login information. Include the following details:

The Memento Yearbook website address: https://books.yearbooks.me
Your School ID
If there is more than one book assigned to your school, which book to choose (eg; yearbook versus a supplement).
Their username
Their password

You may wish to copy this image to send to your team members along with their login info.

Deleting a user

Only Editors-in-Chief can remove a team member. Click on the Manage Team link (1) in the left-hand menu under the Admin section. Locate the team member under one of the Role tabs (2). Click on Remove (3) next to the team member's account, then confirm your choice.

The team member will no longer be able to log into the book.

Updating a user's info, role & permissions

Only Editors-in-Chief may edit the permissions for a team member. Click on the Manage Team link (1) on the left-side menu under the Admin section. Locate the team member by selecting their current role (2). Click on Edit next to their account information (3).

Information that cannot be edited is greyed out. You can edit their first and/or last name, change the role type, permissions and/or reset the password. Click Update User to save the changes.

Resetting a user's password

Team members with email addresses associated to their account may reset their own password. To do so, have the user visit https://books.yearbooks.me/ and type in your school id. Select the username from the list, then click on the Forgotten your password? link.

Click on the Send me a reset link button to send a reset email to you.

The email will contain a link to reset the password.

For accounts that do not have an associated email, Editors-in-Chief may reset their passwords. Click on Manage Team (1) on the left-side menu under the Admin section. Locate the team member under their current role (3). Click Edit (3) next to the team member's account info.

Click on Reset account password.

Type the new password, then click Update user to save the the new password.

Be sure to notify the team member of this password change so that they can continue to work on the yearbook.

Adding and Managing Users on Your Team

Personal Account Requirement

User Roles

Adding a new team member

COPPA Acknowledgement

Sending login information manually (no email address)

Deleting a user

Updating a user's info, role & permissions

Resetting a user's password